administrative assistant

Work setting

• Relocation costs not covered by employer
• Health care institution, facility or clinic
• Spa

Responsibilities

Tasks

• Plan and control budget and expenditures
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Liaise with management, union officials and HR consultants
• Organize staff consultation and grievance procedures
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Assign, co-ordinate and review projects and programs
• Plan, organize, direct, control and evaluate daily operations

Supervision

• 1 to 2 people
• 3-4 people

Experience and specialization

Computer and technology knowledge

• Google Docs
• Microsoft Visio
• Dictaphone
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Adobe Photoshop
• Database software
• MS Project
• Social Media
• Accounting software
• MS Access
• MS Office
• Quick Books
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive
• WordPerfect

Technical terminology

• Medical
• Scientific
• Financial
• Business

Area of work experience

• Purchasing, procurement and contracts

Specialization or experience

• Green economy sector
• Employee engagement

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Statistics
• Financial statements
• Invoices
• Project management
• Business process management
• Accounting

Additional information

Transportation/travel information

• Willing to travel
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large caseload
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner