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executive assistant
Posted on October 09, 2024 by Employer details Winmar Regina
Job details
*_Executive Assistant to Owner ? Property Restoration & General Contracting (Multiple Locations in Saskatchewan, Manitoba, & Alberta)_* *_Company Overview:_* _We are a leading_ *_local property restoration and general contracting company_*_, providing_ *_emergency and reconstruction services_* _for homes, businesses, industrial, and institutional properties. Our team is known for its integrity and high level of professionalism, assisting clients through challenging situations and working collaboratively to achieve successful results._ *_Position Overview:_* _We seek a dynamic and highly organized_ *_Executive Assistant_* _to support the_ *_Owner_* _of multiple locations in_ *_Saskatchewan, Manitoba, and Alberta_*_, with the_ *_home base in Regina_*_. This role requires_ *_frequent travel_* _between locations, and the successful candidate will play a critical role in ensuring the smooth operation of day-to-day business activities._ *_The Executive Assistant will be responsible for managing the owner?s calendar, communications, travel logistics, and administrative tasks_* _while maintaining a high degree of confidentiality. In addition, you will work closely with external stakeholders, including_ *_vendors, clients, and partners_*_, and assist in the preparation of reports, presentations, and sales-related tasks to support business growth._ *_Key Responsibilities:_* - *_Comprehensive Calendar Management:_* _Oversee and maintain the owner?s schedule, coordinating meetings, appointments, and travel arrangements across multiple locations._ - *_Travel Coordination:_*_Organize and manage frequent travel, including booking flights, accommodations, and transportation to ensure smooth logistics between locations._ - *_Communication Management:_* _Handle all correspondence, including emails and phone calls, on behalf of the owner, ensuring timely follow-ups and responses to key stakeholders._ - *_Record-Keeping & Meeting Support:_* _Maintain accurate electronic and paper records, prepare reports, and distribute meeting minutes. Support in setting meeting agendas and tracking key action items._ - *_Report & Presentation Preparation:_* _Collect, organize, and analyze data to prepare detailed reports for the owner. Assist in creating professional presentations for internal meetings, client updates, and strategic initiatives. Ensure all materials are accurate, clear, and aligned with business objectives._ - *_Sales Support:_* _Take a proactive approach in supporting the owner with business development and sales initiatives. Assist in identifying new opportunities, tracking leads, and following up with potential clients. You will also play a role in_ *_preparing sales materials_*_, proposals, and presentations to help drive business growth._ - *_Representation:_* _Serve as the owner?s representative with vendors, clients, and external partners, maintaining a high level of professionalism and ensuring all interactions align with the company?s values._ - *_Confidentiality:_* _Handle sensitive information with the utmost discretion and professionalism._ - *_Administrative Support:_* _Assist with daily operational tasks, including document drafting, research, and ad-hoc projects._ *_Technical Proficiencies:_* - *_Proficient in technology_*_, with experience using_ *_Mac products_* _and standard office software (Microsoft Office, Google Workspace, etc.)._ *_Skills and Competencies:_* - _Strong_ *_written and verbal communication_* _skills._ - _Excellent_ *_organizational_* _abilities and_ *_multitasking_* _capabilities._ - _Ability to handle_ *_confidential information_* _with discretion._ - *_Proactive problem-solver_* _with a forward-thinking approach._ - _Adaptable in a_ *_fast-paced, dynamic environment_*_._ - _Great attention to detail and strong_ *_time management_* _proficiency._ - *_Sales mindset_* _with a focus on identifying opportunities and contributing to business- LocationRegina, SK
- Workplace information On site
- Salary$60,000 to $60,001YEAR annually
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9480389062
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