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administrative technician
Title posted on Jobillico - Administration Technician - Regular Full-time.
Posted on October 11, 2024 by Employer details Cégep Héritage College
Job details
<b>ROLE SUMMARY </b>: <span><div><span><span>Reporting to the Associate Academic Dean - Registrar, the Administration Technician performs various technical level administrative tasks of an administrative nature related to Regular and Continuing Education.<br><br>In the area of school organization, he/she participates in the technical processes related to admission, registration and course confirmation, student records management and computerized files or other administrative duties. <br><br>In the area of finance management, he/she collects, analyzes and prepares data or information with a view to assisting in the budget preparation, production of the financial statements and purchases. He/she participates in the daily control of the budgets process. Will form part of the team that assists personnel and users in Academic Services.</span></span></div></span><br><br><b>DUTIES</b>: <span><strong>Admission/Registration</strong><ul> <li>Performs operations and transmissions related to admissions and registration.</li> <li>Tracks validation.</li> <li>Ensures that the student records are accurate.</li> <li>Opens student files in Student Database.</li> <li>Provide assistance during the auditing process as required.</li> <li>Keeps the Management of Academic Services and the Registrar?s Office informed by supplying different reports (i.e.: student registrations/admission process, outstanding fees and/or other related documents).</li></ul><strong>Communications</strong><ul> <li>Communicates to students through various means as required.</li> <li>Requests refunds (Clara).</li> <li>Forwards form letters to be approved and signed by the Associate Academic Dean - Registrar and the Admissions and Records Manager (Clara).</li></ul><strong>Québec Resident Dossier</strong><ul> <li>Applies MES rules based on information provided.</li> <li>Collects and verifies documents.</li> <li>Assigns the proper code in CLARA.</li> <li>Keeps the Associate Academic Dean - Registrar and the Admissions and Records Manager informed of residency status of students.</li></ul><strong>Ministry Databases</strong><ul> <li>Orders reports and verifies them for accuracy, makes corrections as required (i.e.: Socrate, Charlemagne, SYSEC, ARIANE, etc.).</li></ul><strong>Transmission</strong><ul> <li>Transmits all required data in CLARA based on Ministry?s operation calendar (i.e.: Socrate, SYSEC, SRAM, etc.)</li></ul><strong>Withdrawals</strong><ul> <li>Verifies the students? status in CLARA and calculates appropriate refunds (i.e.: non-credit courses).</li> <li>Prepares and requests refunds.</li></ul><strong>Final Marks</strong><ul> <li>Prints and forwards reports for grades not submitted to Academic Services.</li> <li>Follows-up with faculty concerning IT or IN marks.</li> <li>Enters the marks into CLARA.</li></ul><strong>Graduation/ SYSEC (Système des Sanctions des études collégiales)</strong><ul> <li>Transmits, reviews and corrects all information related to ?Les objectifs et standards atteint» (OSA).</li> <li>Runs AEC simulation for each student once their work term marks are received.</li> <li>Provides the report of AEC?s refused to the Associate Academic Dean - Registrar and the Admissions and Records Manager for correction of the Program Grid or confirmation that the student will not be graduating.</li> <li>Transmits AEC certification to SYSEC.</li> <li>Brings errors to the attention of the Associate Academic Dean - Registrar and Admissions and Records Manager.</li> <li>Provides copies of the report of AEC?s granted to the Secretary to the Board, etc.</li></ul><strong>Other Related Duties</strong><ul> <li>Advises Administrative Support Agents regarding the execution of their duties.</li> <li>Performs related duties as required.</li></ul>Assists in the general operation of the office.</span><br><br><b>MINIMUM QUALIFICATIONS REQUIRED</b>: <span><ul> <li><span><span>?????Diploma of collegial studies (DEC) in Administration, or a diploma or attestation of studies wh- LocationGatineau, QC
- Workplace information On site
- Salary$26.38 to $35.22HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source Jobillico #14656706
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