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administrative assistant
Posted on October 22, 2024 by Employer details ALL-TECH Environmental Services
Job details
We are seeking a detail-oriented and proactive Administrative Assistant who thrives in a dynamic, fast-paced environment. Successful candidates will have excellent customer service skills and a strong ability to manage multiple tasks under pressure with tight deadlines. Attention to detail is essential. You will be fully engaged and busy from the first day, making a meaningful contribution to our team. *About Us:* ALL-TECH Environmental Services Ltd. is an Atlantic Canada-owned and operated company that provides clients with cost-effective and timely solutions across a broad range of environmental consulting services. Our mission is to assist clients in achieving their goals towards safe and healthy workspaces and environments through assessment, monitoring, project management and consulting. *Position Summary:* Reporting to the Manager of the Nova Scotia branch, the Administrative Assistant provides high-quality administrative and organizational support to staff and other team members as assigned. Duties include, but are not limited to: * Acts as general administrative support to members of the team, including filing, scanning, faxing, etc. * Responds to client inquiries via phone, email, and website. * Attends meetings and takes and produces minutes as required. * Orders and maintains office supplies. * Answers phone calls, relays messages, and refers calls with follow-up as appropriate. * Prepares project files and maintains digital and physical filing systems. * Prepares outgoing shipments and manages incoming shipments and couriers. * Greets clients in the office and provides general information regarding our services. * Performs basic data entry as required. * Assists in scheduling and coordinating appointments and meetings. * Supports in preparing reports and presentations as required. * Handles sensitive information with the highest degree of integrity and confidentiality. * Effectively prioritizes and manages multiple tasks to meet deadlines. * Other administrative duties as assigned. *Hours of Work:* Monday ? Friday (8:00 am to 5:00 pm). Flexibility for occasional overtime may be required. *Qualifications:* * Minimum of a High School Diploma or G.E.D. required. * Graduate from a recognized Office Administration Program preferred. * Minimum one (1) year experience in a related administrative/secretarial role. * Advanced working knowledge of MS Office 365 programs required. * Keyboarding skills with a minimum of 60 wpm required. * Proven team player with excellent communication and interpersonal skills. * Excellent organizational skills and flexibility in meeting workload demands. * Demonstrated ability to work respectfully with a variety of inter-professional team members. * High degree of initiative, diligence, attention to detail, and self-discipline. * Ability to adapt to new software and technology as required. * Strong problem-solving skills and the ability to adapt to new challenges. *Why Join Us?* * Collaborative and supportive work environment. * Opportunities for professional development. * Competitive salary and benefits package. Job Type: Full-time Benefits: * Casual dress * Dental care * Disability insurance * Extended health care * Life insurance * On-site parking * RRSP match * Vision care Flexible language requirement: * French not required Schedule: * Monday to Friday Work Location: In person- LocationDartmouth, NS
- Workplace information On site
- SalaryNot available
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9496651298
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