Discover jobs
Job Search
executive assistant
Posted on October 30, 2024 by Employer details ClearDynamic Inc
Job details
*Job Title: *Executive Assistant *Reporting to: *CEO *Overview:* ClearDynamic is seeking a skilled and motivated Executive Assistant to provide high-level support to the CEO while coordinating daily activities, managing time, and facilitating communication across multiple businesses. This role is vital for ensuring a seamless workflow, maintaining confidentiality, and delivering organizational support across a range of tasks in a fast-paced environment. *Key Responsibilities:* Calendar & Schedule Management * Proactively manage the CEO?s calendar, scheduling meetings, events, and appointments with flexibility for last-minute changes. * Arrange travel logistics, including flights, accommodations, and ground transportation, optimizing for both time and cost. * Act as a gatekeeper to prioritize the CEO?s time effectively. Communication & Correspondence * Draft, review, and manage correspondence on behalf of the CEO, maintaining a high standard of professionalism and accuracy. * Act as the primary contact for incoming queries, ensuring timely and clear communication with stakeholders. * Prepare and proofread documents, presentations, and reports to ensure quality and clarity. Meeting Preparation & Coordination * Prepare agendas, materials, and follow-up actions for meetings to ensure efficient execution and clear documentation. * Take minutes and monitor action items for timely follow-through. Project Coordination * Support the CEO with high-level project management, including tracking deadlines and milestones. * Collaborate with internal teams and external partners to align project objectives and expectations. Confidentiality & Discretion * Maintain confidentiality and discretion on all matters concerning the CEO and organization. * Handle sensitive information in compliance with company policies and standards. Proactive Support * Anticipate the needs of the CEO, addressing challenges and proposing improvements to streamline workflow. * Remain adaptable to a dynamic work environment with evolving priorities. Office & Resource Management * Oversee the CEO?s office operations, ensuring all supplies, documents, and resources are organized and accessible. * Maintain a systematic filing system for both digital and physical documents. *Qualifications:* * Proven experience (1 year or more) as an Executive Assistant or in a similar role, ideally supporting C-suite executives. * Exceptional written and verbal communication skills, with keen attention to detail. * High level of discretion, trustworthiness, and confidentiality. * Ability to work independently with a proactive, solutions-focused approach. * Strong organizational and time-management skills, capable of prioritizing multiple tasks effectively. * Adaptable and flexible, with readiness to pivot priorities and embrace evolving responsibilities in a dynamic work environment. * Proficiency in MS Office and Google Workspace; familiarity with project management tools is a plus. *Why Work Here:* * Join a fast-paced, supportive environment dedicated to innovation. * Opportunities for professional development and career growth. * We offer a comprehensive benefits package and an Incentive Stock Options Plan (ISOP). If you are a highly organized, proactive professional looking to make a meaningful impact, we encourage you to apply. We welcome applications from Black, Indigenous, and People of Colour (BIPOC), 2SLGBTQ+, women, newcomers to the country, and people with disabilities. Job Type: Full-time Pay: From $55,000.00 per year Benefits: * Dental care * Extended health care * Life insurance * Paid time off * Stock options * Vision care Schedule: * Monday to Friday Location: * Halifax, NS (preferred) Work Location: In person Application deadline: 2024-11-06- LocationHalifax, NS
- Workplace information On site
- Salary$55,000YEAR annually
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9506972560
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
- Date modified: