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administrative clerk
Title posted on Jobboom - Clerk, Office Management Support
Posted on November 01, 2024 by Employer details Fiera Capital
Job details
Administrative Support - - At Fiera Capital We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions: - Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment.- Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees? wellbeing. What we are looking for: Reporting into the Office Manager, you will play a key role part of the office management team of the Montreal office, overseeing daily and weekly planning for the firm?s events, dining, reception, and conference activities with internal and clients. You will be responsible for planning and coordinating efficiently and uniformly daily activities. Your responsibilities: - Responsible to coordinate different events and initiatives for the office management team located in Montreal Head office- Responsible for purchasing related to Montreal office management needs- Ensure research, logistics and coordination for all catering needs- Prepare the conference rooms based on each reservation and ensure that the premises are kept clean- Set up buffets, boxed lunches or beverages in the rooms when there are events, meetings or training sessions- Restock common areas such as the kitchen and refill and stock equipment and stationery in the conference rooms- Manage the inventory of first aid supplies and place orders for merchandise.- Building management tasks and travel planning and coordination- You will be responsible for greeting guests, answer/screen/ forward calls, maintaining the reception area and the conference rooms (approx. 30%)- Perform any other duties necessary to ensure the smooth operation across office management needs.- Maintenance and cleanliness of kitchens, stationery and common areas Must have requirements to be successful in this role: - Minimum of two years of relevant experience- Experience in a professional services firm (an asset)- Excellent customer service- Attention to details, rigorous, and proactiveness- Versatility and initiative- Professionalism, diplomacy, and discretion- Be able to lift 20 pounds, and in good physical shape- Interest in dynamic, relatively physical work in daily action oriented workplace- Be able to be in the office 5 days a week Additional Information: - Fiera Capital adheres to a hybrid working environment with 3 days in-office per week- If you are interested in a career at Fiera Capital and you meet 70% or more of the requirements, do not hesitate to submit your application! For all positions in Quebec (Montreal and Laval), proficiency in French, both spoken and written, is mandatory. Working English proficiency is also required in order to serve our offices and clients around the world. Fiera Capital subscribes to the principle of employment equity. Our staff is our most valuable asset, and our goal is to create an inclusive and equitable environment where everyone can achieve their true potential.We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or on the basis of disability, genetic information or any other federal, state, or local protected class. Fiera Capital will not tolerate any form of discrimination or harassment.All staffing decisions, including hiring and promotion decisions, will be based on merit, skills, performance, and business needs. We are pleased to receive applications from qualified individuals from a variety of backgrounds. Job applicants who are individually selected for an interview will be notified that accommodations are available upon request. If a selected participant requests accommodation, Fiera Capital shall consult with the applicant and provide, or arrange for the provisio- LocationMontréal, QC
- Workplace information On site
- SalaryNot available
- Terms of employment Permanent employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source Jobboom #3319086
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