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administrative assistant
Posted on November 01, 2024 by Employer details IMMIGRANT WOMEN SERVICES OTTAWA
Job details
*Position Summary* The Administrative Assistant is responsible for the clerical and administrative tasks of the agency. This position requires a high level of cross-cultural communication skills, initiative, and accuracy. *Main Responsibilities* * Perform a variety of office tasks such as managing incoming phone calls, organizing files, coordinating receptions, scheduling meetings, and maintaining databases. * Relay messages, give information to the public, and receive visitors. * Manage the calendar for the Executive Director. * Create and maintain electronic and hardcopy files as directed. * Maintain an inventory of office equipment and supplies. * Place purchase orders as directed. * Pick-up/receive, date/stamp, distribute, and file correspondence received. * Update and maintain a mailing list and prepare labels as needed. * Arrange duplication and printing/photocopying of documents. * Type reports/minutes for staff meetings and any other office work as required. * Manage petty cash. * Set up online and/or in-person all-staff meetings. * Maintain database files, mailing lists, and data related to clients, staff, or on-call language interpreters and data related to members of the Board. * Participate in professional training activities. * Contribute to the overall functioning of the agency and perform other duties as may be assigned. *Qualifications * * Legally entitled to work in Canada. * University/College degree/diploma required. * 2+ years of experience in office administration in a fast-paced environment. * Sensitivity to issues related to immigrants and racialized women. * Good research skills and attention to detail. * Advanced knowledge and experience of computer applications and database software (e.g., Google Suite and Microsoft Suite). * Excellent interpersonal, communication (spoken/written), and problem-solving skills. * Ability to set priorities and meet deadlines. * Proven ability to work within a multi-cultural and multi-disciplinary team. * Proficiency in English and French is essential, and other languages are an asset. * A Police Record Check is required as part of the hiring process. *APPLICATION PROCESS* *Qualified candidates are invited to submit a cover letter and résumé by, November 15, 2024, 6:00 pm.* IWSO welcomes and encourages applications from members of equity-seeking groups, including but not limited to, candidates who are racialized, indigenous, LGBTQ+, and people with disabilities. We thank you in advance for your interest. Only those candidates with the minimum qualifications will be contacted and considered for an interview. Job Type: Part-time Pay: $20.00 per hour Expected hours: 15 per week Benefits: * Dental care * Extended health care * Paid time off * Vision care Schedule: * Monday to Friday Education: * Secondary School (preferred) Experience: * Front desk: 1 year (preferred) * Administrative experience: 2 years (required) Language: * English and French (required) Work Location: In person Application deadline: 2024-11-15- LocationOttawa, ON
- Workplace information On site
- Salary$20.00HOUR hourly
- Terms of employment Part time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9511700156
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