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legal assistant

Posted on November 13, 2024 by Employer details Harris Law, Personal Injury Lawyers

Job details

*Job Summary* Our boutique law firm in downtown Kitchener, practicing exclusively in personal injury, is looking for a full-time legal assistant to join our growing team for a maternity leave coverage position in 2025. Our firm is growing, and this opportunity will likely lead to a permanent position. If you have experience in plaintiff personal injury law, insurance defence or have two years experience in civil litigation and are interested in specializing in personal injury, we have just the position for you! In joining Harris Law, you will be part of an incredible team of passionate, purpose-driven people who believe in excellence and focus on doing their best work every day. Business Hours: 8:30am to 5:00pm, Monday to Friday. Work Hours: 37.5 hours, start and end times to be determined before start date. *Who You Are?* * Adaptable and quick to identify issues or needs and accommodate last minute requests. * Capable of proactively anticipating next stage of the claim?s process. * Have exceptional time management and pride yourself on exemplary organizational skills, including but not limited to, management of email, digital files, and processes. * Highly knowledgeable and efficient in Microsoft Office Suite, including Teams, Word, Excel and Outlook. * A self-starter and able to demonstrate a history of holding yourself accountable. * Two to five (2-5) years? litigation experience, preferably on the plaintiff side. * Completed a Legal Assistant Diploma/Certificate, Law Clerk Program or have an undergrad in Legal Studies from a recognized institute. Preference will be given to those applicants who have completed a Law Clerk course and have relevant work experience. *How You will Make a Difference* * Manage and maintain files in a logical and orderly manner including accurately documenting all data in our file management software (Primafact); organize and expedite workflow. * Track assignments and incurred expenses on the client files. * Assist with the efficient and effective movement of client files through the claims process. * Maintain client contact, responding to all client inquiries and updating the responsible lawyer in a timely manner, including meeting with clients and providing updates to the client to ensure confidence in our team. * On direction of lawyer, send various letters to medical practitioners, insurance adjusters, and opposing counsel for bodily injury management and follow up periodically as the file dictates to ensure the client is following suggested treatment. * Responsible for clerical, administrative and general office duties as required. * Responsible for follow up with lawyer concerning work activities. * Assist in the collection of evidence needed to advance the client?s claim. * Follow instructions from lawyer and accurately transcribe lawyer dictation. * Draft or prepare court documents including but not limited to pleadings, affidavits of documents, Statements of Claim, legal briefs, etc. * Manage schedule for assigned lawyer including booking travel, examinations, client meetings, etc. as necessary. * Schedule IMEs and other medical, vocational, or specialist assessments for the client as needed. * Work collaboratively with the team to provide assistance and coverage on other client files, as necessary. * Work with the accident benefits department to ensure seamless customer service throughout the claim process. *Skills required:* * Reading and Writing Comprehension: understanding written sentences and paragraphs in work related documents. Writing as appropriate for the needs of the audience. * Active Listening: giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. * Speaking: talking to others to convey information effectively. * Critical Thinking: using logic to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to prob