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office manager
Posted on November 15, 2024 by Employer details Kairos Legal Advisory PC
Job details
Education: Bachelor's degree. Work setting: Private sector. Urban area. Tasks: Implement new administrative procedures . Review and evaluate new administrative procedures . Delegate work to office support staff. Establish work priorities and ensure procedures are followed and deadlines are met. Carry out administrative activities of establishment. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services. Assist in the preparation of operating budget and maintain inventory and budgetary controls. Assemble data and prepare periodic and special reports, manuals and correspondence. Perform data entry. Train staff. Oversee and co-ordinate office administrative procedures. Resolve conflict situations. Monitor and evaluate. Oversee payroll administration. Plan and control budget and expenditures. Supervision: 3-4 people. Computer and technology knowledge: Microsoft Publisher. Electronic mail. Electronic scheduler. Adobe Photoshop. MS Project. Mac OS. Quick Books. SharePoint. Social Media. Spreadsheet. Accounting software. Human resources software. Inventory control software. MS Excel. MS Office. MS Outlook. MS PowerPoint. MS Windows. MS Word. Project management software. Database software. Google Drive. LinkedIn. MAC. WordPress. Area of work experience: Project coordination. Area of specialization: Project management. Security and safety: Criminal record check. Transportation/travel information: Own transportation. Valid driver's licence. Public transportation is available. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Large workload. Personal suitability: Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Organized. Reliability. Ability to multitask. Time management. Adaptability. Integrity. Team player. Screening questions: Are you currently legally able to work in Canada?. Do you have previous experience in this field of employment?. Do you have the above-indicated required certifications?. What is the highest level of study you have completed?. Experience: 1 year to less than 2 years. Other benefits: Free parking available. Parking available. Support for newcomers and refugees: Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.). Supports newcomers and/or refugees with foreign credential recognition. Offers mentorship programs that pair newcomers and/or refugees with experienced employees . Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees . Support for youths: Participates in a government or community program or initiative that supports youth employment. Provides awareness training to employees to create a welcoming work environment for youth. Support for Veterans: Participates in a government or community program or initiative that supports Veterans . Support for Indigenous people: Participates in a government or community program or initiative that supports Indigenous people. Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers . Support for mature workers: Applies hiring policies that discourage age discrimination . Supports for visible minorities: Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.). Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.- LocationNorth York, ON
- Workplace information On site
- Salary$34.50HOUR hourly / 40 hours per week
- Terms of employment Permanent employmentFull time
- Day, Evening, Weekend, Morning
- Start date: 2024-11-25
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #3153544
This employer has applied for a Labour Market Impact Assessment (LMIA) to hire a foreign worker to fill labour or skills shortages on a temporary basis. Canadians and Permanent residents are able and encouraged to apply. Learn more.
Overview
Languages
English
Education
- Bachelor's degree
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Private sector
- Urban area
Responsibilities
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Monitor and evaluate
- Oversee payroll administration
- Plan and control budget and expenditures
Supervision
- 3-4 people
Experience and specialization
Computer and technology knowledge
- Microsoft Publisher
- Electronic mail
- Electronic scheduler
- Adobe Photoshop
- MS Project
- Mac OS
- Quick Books
- SharePoint
- Social Media
- Spreadsheet
- Accounting software
- Human resources software
- Inventory control software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Project management software
- Database software
- Google Drive
- MAC
- WordPress
Area of work experience
- Project coordination
Area of specialization
- Project management
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Own transportation
- Valid driver's licence
- Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
Benefits
Other benefits
- Free parking available
- Parking available
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
- Supports newcomers and/or refugees with foreign credential recognition
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for youths
- Participates in a government or community program or initiative that supports youth employment
- Provides awareness training to employees to create a welcoming work environment for youth
Support for Veterans
- Participates in a government or community program or initiative that supports Veterans
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Support for mature workers
- Applies hiring policies that discourage age discrimination
Supports for visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2025-01-13
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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