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office manager

Posted on November 28, 2024 by Employer details Cranbrook Chamber of Commerce

Job details

This position is a part-time position, 28 hours per week In alignment with the Chamber?s Strategic and Tactical Plan, the primary purposes of this position are to: 1) organize and coordinate office administration and procedures 2) ensure organizational effectiveness, efficiency and safety 3) perform light bookkeeping tasks, perform accurate record-keeping, perform inventory control Primary Responsibilities: 1) Financial -light bookkeeping duties including sponsorships, event ticket invoicing and reconciliation, financial aspects of fundraising, credit card processing 2) Administrative -Organizational Filing and Documents -Ensure that the annual filing is performed each year -Ensure that the Board of Directors Insurance is processed each year -Oversee the administration of the office -Support maintenance of Membership CRM -Address day to day correspondence -Manage office supplies and equipment -Prepare proposals and provide administration for contract programs as needed -Maintain and manage contracts with tenants, under the guidance of the Executive Director -Oversee general maintenance of the building 3) Community Relations -Promotion of the Cranbrook Chamber of Commerce, its members, and our programs -Attend Chamber events -Assist Membership and Events Coordinator as needed in organizing meetings and events 4) Project and Event Support -Supports the Chamber Team with duties related to events, fundraising, sponsorship and programming Qualifications: 1) Educational Requirements -Office Administration Program or equivalent -Experience with Sage 50 Pro Accounting an asset 2) Preferred Competencies -Previous experience with CRM -Minimum of 3 years experience in office environment -Experience with Budgeting -Experience with Inventory Control and Supply Management -Experience with Microsoft Office, Canva, Eventbrite, Graphic design 3) Knowledge & Skill Requirements -Valid Class 5 BC Driver?s license and use of personal vehicle is required -Solid understanding and demonstration of relationship building techniques -Exceptional communication skills for telephone, public relations, written communications -Effective and Motivated Team Player -Ability to take initiative and works well independently with minimal supervision -Is accountable and takes ownership of their success and challenges in the workplace -Displays respectful conduct with other team members -works collaboratively with staff and members on special projects -Asks for assistance when needed -Ability to problem solve, prioritize, adapt and make sound decisions -Skilled at planning, monitoring and implementing best practices for Office Administration -Skilled at time management -Attention to detail and accuracy -Strong professional and personal integrity Job Types: Part-time, Permanent Pay: $25.00 per hour Expected hours: 28 per week Schedule: * Monday to Friday Education: * Secondary School (preferred) Experience: * Office: 3 years (preferred) Language: * English (required) Location: * Cranbrook, BC V1C 3T3 (required) Work Location: In person Application deadline: 2024-12-11 Expected start date: 2024-12-30