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administrative assistant

Posted on December 04, 2024 by Employer details WaterBridge Ferries - Arrow Lakes

Job details

*Join Our Team in Nakusp, BC!* *We are now accepting applications for a Part-Time Office Assistant * *Position Summary:* Reporting to the General Manager you will provide day-to-day administrative support to the management team while assisting in general office duties. Duties range from daily business correspondence to more advanced reporting using MS Office Suite and internal software systems. *Who we are:* At WaterBridge, we believe that people are the core of our business. We are proud to offer our employees a positive work environment, competitive salaries and excellent benefits. When you are a member of the WaterBridge Ferries team, you enjoy a stable career where your ideas are encouraged, and skills valued. We offer a worksite in one of the prettiest areas in the country to live and work. If you are an avid outdoor person you can ski, sled, bike and hike in some of the best natural areas in British Columbia. WaterBridge Ferries is a private-owned ferry operator company based in Nakusp, British Columbia, Canada. As contractors to the Ministry of Transportation and Infrastructure, we are responsible for the safe ferry passage of people in the communities surrounding the Arrow Lakes in BC. Our ferry crews are Transport Canada trained and certified. We pride ourselves on the impact we make on the local economies in which we operate. *Who you are: * You are a valued support member to any team you join. Through your exceptional administrative skills and advanced conceptual thinking, you are not afraid to make suggestions to drive continuous improvement of systems and processes. You are known as innovative and flexible in your approach to getting things done. You work well under timeline pressures and thrive in an environment where no two days are the same. You wear your badge of support with honour and understand that teamwork matters. *Key Accountabilities:* * Consults with management when interpreting collective agreement questions from employees * Answers phone and in-person inquires by the public, and manages the automated messaging system * Update Media sources as required, including but not limited to Company Website, DriveBC, and * Facebook * Creates business correspondence and ad-hoc reports as requested by management * Sorts and distributes mail and courier shipments, including interoffice mail. * Distribute and track uniform allocations to employees ? as per the Collective Agreement, and * maintains inventory levels * Assist with maintaining the Safety Management System (SMS) * Maintains company documents as per the SMS * Print and bind internal logbooks * Assist with distribution and tracking of internal training manuals * Book accommodations and meeting rooms * Assists in managing office inventory and distribution including vessel consumables * Utilizing the inventory system, create purchase orders, place orders, receive and track shipments * Take meeting minutes when directed * Review, allocate and process vendor invoices as directed *Qualifications/Skills/Experience:* * Must be proficient in computer applications including Microsoft Excel, Word, Outlook and web interface. Note: a competency exam will be required at the time of interview * Must be able to type 50 wpm. Note: a competency exam will be required at the time of interview * Ability to interact effectively, professionally and courteously with coworkers and the public * A team player with an approachable demeanor * Good written and oral communication skills are a must * Business writing and communication skills must be at a high level *Hours of Work* * Available work on a continuous part-time basis. Must be available for short notice call-out to backfill vacation and ad hoc days for other office clerks * Training schedule will be full-time time hours for 15 days to start * Office hours are Monday- Friday 08:00 - 4:00pm. We are a scent sensitive workspace. *The position is open from Dec 4, 2024 - Jan 13, 2025 . Email your resume and cover lett