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real estate administrative assistant

Posted on December 05, 2024 by Employer details Royal LePage Signature Realty

Job details

*Real Estate Administrative Assistant* *Location*: High Park, Toronto, ON *Job Type*: Full-time, In-person *Pay*: $42,000.00?$55,000.00 per year *Job Description* We are seeking a *dedicated and experienced Real Estate Administrative Assistant* to join our team. The ideal candidate will provide exceptional administrative support to ensure smooth operations, superior client service, and successful transactions. *Responsibilities* *Administrative Tasks*: * Maintain and organize transaction documents in the client database. * Monitor agreements and notify clients of key deadlines. * Ensure compliance with real estate procedures. * Manage calendars and coordinate appointments. * Use MLS to upload and update listings (e.g., add open house dates, mark as sold). * Prepare reports, offers, and ensure timely completion of tasks. * Assist with basic bookkeeping, invoice processing, and monitoring expenses. *Marketing and Event Coordination*: * Market the company and properties on social media, creating engaging content. * Design marketing assets like feature sheets and organize company events. * Prepare materials for open houses, including signage and sign-in sheets. *Client and Vendor Liaison*: * Deliver concierge-level customer service to clients. * Coordinate with photographers, printers, sign companies, lawyers, and mortgage brokers to ensure smooth transactions. *Process Improvement*: * Review procedures and suggest improvements for efficiency. * Assist with market research and analyze real estate statistics. *Qualifications* *Experience*: * 2?5 years of administrative experience in the real estate industry (required). * Event planning, bookkeeping, and social media management experience (preferred). *Education*: * High school diploma or equivalent (office management or real estate qualifications are a plus). *Skills*: * Proficient in Microsoft Office Suite, Google Workspace, CRM tools (e.g., Follow-up Boss), and Canva Pro. * Strong attention to detail, organizational skills, and multitasking abilities. * Excellent written and verbal communication skills in English. * Familiarity with social media platforms (Instagram, TikTok, YouTube, Facebook). * Video editing skills (preferred but not required). *Additional Requirements*: * Real estate license (optional but an asset). * Valid driver?s license and ability to travel within the GTA (preferred but not required). *Personality Traits* * Self-motivated, proactive, and solution-oriented. * A strong commitment to accuracy and detail. * Ability to work autonomously and collaboratively. *Compensation and Benefits* * Annual Salary: $42,000?$55,000, based on experience. * Benefits: * Flexible schedule. * On-site parking. * Company events. * Opportunity to work remotely as needed. *Schedule* * Monday to Friday. * Expected Hours: 20?40 hours per week. Job Type: Full-time Schedule: * Monday to Friday * Weekends as needed Education: * Secondary School (preferred) Work Location: In person