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legal assistant

Posted on December 05, 2024 by Employer details Thompson Dorfman Sweatman LLP

Job details

Thompson Dorfman Sweatman (TDS) believes that collaboration is essential to providing outstanding professional service. Their collegial workplace fosters greater teamwork, responsiveness, and communication, providing better results for clients. With Manitoba roots that run more than 130 years deep, TDS has long been recognized as a leading full-service law firm dedicated to serving clients and delivering high quality work. *PERKS & BENEFITS* * Company pension with generous employer match * Diverse group health, dental and disability benefits * Employee assistance program * Affordable gym in building * Paid time off * Centrally located in True North Square, a state-of-the-art building, with many nearby restaurants, and amenities available. * Some flexibility for start and end times within core office hours. *Key Responsibilities:* *General Administration* * Preparing and drafting various correspondence and documents * Opening, updating (including data entry and scanning of documentation), organizing, maintaining, and closing legal files (paper and electronic) * Performing conflict checks, initial calls with clients, etc. * Reviewing and revisions of format, spelling and grammar on all final document * Booking arrangements (ex. court reporters, food service providers sheriffs, investigators, document servers, doctors and other medical care professional, government organizations). * Assisting with preparation for hearings/trials, including notifying/scheduling witnesses, organizing books of documents and books of authority, preparing subpoenas * Fielding questions, problems, concerns from, and booking meetings with, clients, associates and outside or opposing counsel. * Preparing document briefs as required * Entering and/or verifying lawyer time entries * Maintaining an efficient electronic and physical file and document management system * Maintain and organize a detailed calendar, manage emails, and support lawyers in client contact information management through InterAction. * Translating dictation into typed format * Liaising with legal assistants, paralegals, lawyers, and clients on file progress * Performing general administrative duties as required. *Labour-Employment Support* * Performing legal searches (i.e., Court Services) * Organizing documents for arbitrations/examinations for Discovery * Drafting pleadings * Corresponding with the Manitoba Labour Board * Drafting for lawyer review, comply and process court/administrative tribunal documents (e.g., Notice of Civil Claim/Response, Response to Human Rights Complaint, Affidavits, application materials). * Preparing documents for the Manitoba Labour Board. * Corresponding with the Manitoba Labour Board. * Preparing accounts and correspondence to send accounts to clients. * Paying arbitrator/court reporter/process server bills * Serving documents on opposing parties * Scheduling meetings, hearings etc. with various parties * Preparing summons for witnesses *Preferred Qualifications:* * Legal Administrative Assistant certificate or diploma * Previous experience supporting lawyers in a law firm * Strong Microsoft Office skills (i.e., Word, Outlook & Excel) * Strong written and verbal communication skills * Superior organizational, administration and research skills * Mature attitude and deadline driven. * Detail-oriented *How to Apply* *PLEASE DO NOT CALL.* Qualified candidates are asked to send a current resume *with a subject line: Legal Assistant, Labour & Employment* to: Attention: Hiring Manager Thompson Dorfman Sweatman LLP 242 Hargrave St. Winnipeg, MB R3C 0V1 *We thank all candidates who apply, but only those selected for an interview will be contacted.* _Applicants with disabilities may request reasonable accommodation related to any materials or activities used throughout our selection process. If you require reasonable accommodation at any time during our selection process, please call our HR Department at (204) 934 2552 prior to your interview. _