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office administrator

Title posted on indeed.com - Part Time Office Administrator

Posted on December 09, 2024 by Employer details Advanced Energy Management Ltd.

Job details

Join a dynamic and growing team dedicated to operational excellence and teamwork. We?re looking for a motivated *Office Administrator* to support our Accounts Payable Coordinator and ensure seamless daily operations. If you?re interested in a part-time work, detail-oriented and excel in a collaborative environment, we?d love to hear from you! *Position Summary:* As the Office Administrator, you will assist in the day-to-day activities of our Accounts Payable team, ensuring company invoices are accurately maintained and processed. You?ll also handle office administrative tasks and foster effective communication with vendors and employees. *Key Responsibilities:* _Office Administration:_ * Match and verify invoices to purchase orders, ensuring accuracy in purchasing and data entry. * Support reconciliation of processed work by comparing entries and system reports to balances. * Analyze invoices and expense reports to ensure accurate cost center allocations. * Assist in printing supplier checks and verifying them against supporting documents. * Help resolve discrepancies in purchase orders, contracts, invoices, or payments. * Maintain accounting ledgers by verifying and posting transactions. * Reconcile vendor accounts with monthly statements and related transactions. * Ensure documentation is scanned, filed, and maintained as required. * Calculate paid invoice requirements for accurate sales tax reporting. * Ensure accounts payable cut-off is completed by the 7th day after month-end. _Miscellaneous Tasks:_ * Order office supplies, including water refills, coffee, and cleaning products. * Schedule and coordinate repair or maintenance work with service providers. _Communication and Teamwork:_ * Communicate effectively with vendors and employees to resolve invoicing issues. * Collaborate with the accounting team to ensure accurate invoice processing. *Qualifications:* * Successful completion or currently working toward completing post-secondary education in Business Administration, Accounting, Finance, or a related field. * Advanced knowledge of MS Office Suite, especially Excel; experience with the Jonas system is an asset. * Strong organizational skills and the ability to prioritize tasks in a fast-paced environment. * Proven ability to analyze and resolve discrepancies efficiently and effectively. * Excellent interpersonal and teamwork skills, with a focus on collaboration and problem-solving. * Exceptional attention to detail and a strong desire to learn. * Self-motivated with a strong work ethic and an interest in process improvement. *What We Offer:* * A supportive and collaborative work environment. * Opportunities to grow your skills in finance and administration. * Flexible part-time schedule to accommodate your education and work-life balance. *How to Apply:* If you?re eager to gain hands-on experience in office administration and finance while completing your education, apply to this job ad by clicking on the "Apply Now" button, upload your resume and a cover letter. This position will remain posted until the position is filled. We look forward to welcoming a passionate and detail-oriented Office Administrator to our team! Job Type: Part-time Schedule: * Monday to Friday Work Location: In person