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administrative assistant

Posted on December 18, 2024 by Employer details Thrive Occupational Therapy

Job details

*Job description* *About Thrive Therapy* Thrive Therapy is proud to be a locally owned and operated company dedicated to providing children, youth, and adult healthcare services across Nova Scotia. We believe that every person is entitled to a satisfying and meaningful life. Our mission is to support and empower our clients to achieve their goals, using an individualized and client-centred approach. We offer services at our 2 clinic locations within the Halifax Regional Municipality, as well as in the community, in our client?s homes, workplaces, and within school-based settings. *Job* We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our growing team. The ideal candidate will provide administrative support to ensure the smooth operation of daily activities. The role involves managing scheduling, communications, office tasks, and assisting staff as needed. This is an excellent opportunity for someone passionate about healthcare and eager to contribute to a dynamic, patient-focused environment. *Duties* * Manage front desk operations, including answering phones, greeting patients, and scheduling appointments. * Coordinate and maintain calendars for staff and healthcare providers. * Assist in patient intake and processing, including collecting and updating personal and insurance information. * Handle and maintain patient records, ensuring confidentiality and compliance with PIPEDA regulations. * Prepare and maintain records, billing information, and insurance documentation. * Respond to client inquiries and concerns, providing exceptional customer service. * Prepare reports, documents, and correspondence for staff and administration. * Coordinate with vendors, suppliers, and other healthcare professionals as necessary. * Perform general office tasks, including filing, data entry, and office supply management. * Assist with billing. * Support other administrative and clinical staff as necessary. * Assist in proofreading documents for errors before final distribution. *Qualifications* * High school diploma or equivalent required. * Previous experience in a healthcare setting or administrative role is a plus. * Strong knowledge of office procedures and some healthcare-related terminology. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook). * Experience with Jane App is a plus. * Excellent verbal and written communication skills. * Strong organizational skills with attention to detail. * Ability to manage multiple tasks and prioritize effectively. * Knowledge of PIPEDA and patient confidentiality guidelines. * Friendly, professional, and empathetic demeanor with patients and staff. *Benefits* * Health Spending Account *Why Join Us?* This position offers the opportunity to work in a dynamic office environment, gain valuable administrative experience, and contribute to the overall success of our team. Job Type: Part-time Pay: $16.00-$25.00 per hour Expected hours: 24 per week Benefits: * Casual dress * Extended health care * On-site parking Flexible language requirement: * French not required Schedule: * Monday to Friday * No weekends Education: * Secondary School (required) Experience: * Administrative experience: 1 year (preferred) Work Location: In person Expected start date: 2025-01-20