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cloud administrator

Title posted on indeed.com - Administrator

Posted on December 23, 2024 by Employer details Maple Bay Yacht Club

Job details

*Job Posting: Club Administrator* *Position Overview:* We are seeking a highly organized and detail-oriented Club Administrator to oversee the daily operations of the club. This is a multifaceted role responsible for managing financial, administrative, membership, and human resources tasks, while liaising with the Governing Board and Committee Chairs to ensure smooth club operations. *Key Responsibilities:* *Financial Management:* * Oversee accounts receivable (dues, moorage, rentals) and payable (purchase orders, payments, contracts). * Maintain Point of Sale systems, handle cash balancing, and manage payroll. * Liaise with the Treasurer on budgets and financial matters. * Prepare hydro meter readings and billings. * Manage insurance, petty cash, and equipment purchases. *Administrative Duties:* * Handle all incoming and outgoing correspondence. * Manage the club calendar, reservations, and event postings. * Respond to membership, board, and committee inquiries. * Maintain secure records, including member data, staff information, and club documents. * Prepare materials for the Annual General Meeting and assist in event coordination. *Membership:* * Process membership applications, dues, and renewals. * Update membership database and yearbook records. * Communicate with prospective members and handle member inquiries. *Human Resources:* * Supervise staff and schedule work hours. * Perform staff evaluations and manage disciplinary actions in collaboration with the Management & HR Committee. * Assist with the hiring of seasonal staff and coordinate staff training as required. *House & Grounds:* * In partnership with the House & Grounds Committee Chair, oversee clubhouse and grounds security, maintenance, and repair needs. * Act as the primary contact for repairs, cleaning, and emergency response coordination. *Moorage & Facilities Management:* * Maintain records of moorage assignments and vessel information. * Coordinate with the Marine Facilities Chair for dock operations. * Ensure safety protocols and insurance documentation are up to date. *Event Coordination:* * Collaborate with the Event Coordinator to plan and execute club events. * Ensure necessary supplies and staffing are in place for events. *Committee Support:* * Serve as a point of contact for committee chairs and board members. * Assist in the preparation of documents, reports, and communications related to committees. *Qualifications:* * Previous experience in club management or a similar role. * Strong organizational and multitasking abilities. * Proficiency in financial management, record-keeping, and software systems. * Excellent communication and interpersonal skills. * Ability to work collaboratively with staff, members, and volunteers. *How to Apply:* Please submit your resume and cover letter detailing your relevant experience to [contact email]. Join our team and play a key role in the success of our vibrant community! Job Type: Part-time Pay: From $29.00 per hour Expected hours: 30 per week Benefits: * Dental care * Extended health care * Flexible schedule * On-site parking Schedule: * Monday to Friday Education: * Secondary School (preferred) Experience: * Front desk: 1 year (preferred) * Administrative experience: 1 year (preferred) Language: * Mandarin (preferred) Work Location: In person Expected start date: 2025-01-06