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payroll administrator

Posted on March 14, 2025 by Employer details Boggio Family of Pharmacies

Job details

The Payroll Administrator is the subject matter expert regarding all Boggio payroll services and will be responsible for full cycle payroll processing. This position will be responsible for ensuring accurate processing of payroll while meeting all governmental regulations and guidelines. The Payroll Administrator will have daily oversight with business partners, key vendors (Pay Works, Greenshields Insurance, CRA, WCB), tax authorities, to ensure payroll execution is timely and accurate. This role identifies any payroll trends and identifying improvements in processes and training while tracking performance to defined service level agreements. Creating a stable, standardized, consistent payroll operating environment is critical. *ESSENTIAL FUNCTIONS AND RESPONSIBILITIES* * Oversee the processing of Semi-Monthly salaried & Hourly Payrolls in accordance with established legislation and practices * Evaluate, recommend, develop and implement payroll policies and procedures. * Review payroll and deliver recommendations for improving payroll processes. * Administers all payroll functions for compliance and ensures accurate and timely master data and payroll processing. * Handles all Time & Attendance, Time away from work (TAFW) and ensuring accuracy in data for vacation accruals, sick days and other time off policies * Identifies procedures and processing opportunities, maintains an on-going review of systems and recommends and implements changes and automation as appropriate * Administers the Group Insurance benefits monthly premiums and works with the Company broker for adjustments to employee premiums, taxable benefits and annual renewals * Administers the hourly Pharmacy Assistant, driver, HHC, compounding, pharmacy Tech, front shop, central fill, photo, Seating and mobility, giftware and service weekly work schedules * Processing of monthly GL reconciliations of various accounts, WSIB, EHT, CRA tax remittances etc. * Processes all Payroll remittances & reconciliations for regular and off-cycle payroll runs as necessary * Act as the payroll Liaison with applicable Government agencies and supports any internal & external audits including CRA & WCB * Reconcile, balance and remit to CRA, Ministry of Revenue, and WSIB/WCB as required by federal and provincial regulations * Reconcile Payroll GL clearing accounts and intercompany accounts * Perform Quarterly/Year-End balancing for all applicable accounts and other payroll tax accounts including troubleshooting any variances * Processes all year end balancing & filings including CRA, WCB, T4?s, T2200?s, etc. * Provide Payroll GL Details, accurate reporting and reconciliation details as required by Finance * Processes and monitors processes, file maintenance to ensure compliance with legislative and internal guidelines. * Works with external and internal auditors and payroll tax authorities on information relating to internal processes, controls and tax remittances * Maintain Audit and Internal controls to ensure effectiveness and efficiency of all payroll related processes.. * Oversee the security controls on user access to Payroll software *Size and Scope: * * # of employees in organization: >200 *Contacts:* *Internal contacts:* * Finance- as above * HR- offers, benefits, RRSP?s, fixed and variable pay programs * Principal Owners- special payments, retention bonuses *External contacts:* * Government Agencies ? Meet reporting requirements and ensure compliance with legislation regulatory bodies. Respond to inquires from government agencies and represent the business as needed. * Greenshields- Insurance contract administration, Disability claims and payments * Pay Works- deals with Pay works contact * External Auditors *THE IDEAL CANDIDATE* * Possesses a post- secondary education in a technical field, business or related diploma program. * Strong technical background and should possess at least 3-4 years? payroll experience in a small to mid - size organization * Payroll